A coherent, integrated digital platform connects all project stakeholders without information loss.

• It enables intelligent management of changes, revisions, and issue reports , and provides a comprehensive audit trail of checks..
• Electronic signatures, timestamped photo documentation and verified handover forms are built in and integrated.
• Custom roles and multilingual support is provided - English, German, Serbian, Croatian, Polish, Ukrainian and Hungarian — configurable per project.
• An Ai-Model is under development that enables intelligent search in extensive datasets from site diaries and project documents through user-defined queries

• Digitally recorded work enables fast, transparent invoicing.
• Timely capture of completed work stabilizes the project’s cash flow.

Services

• We provide structured training for all system users — on-site or online.
• We also offer technical support for day-to-day operations and tailor the system to the specific requirements of each project. and tailor the system to the specific requirements of each project.
• This ensures rapid onboarding of new team members and and an immediate boost in productivity.

Guidance & Support

• 1–2 months of hands-on guidance from project-experienced trainersuntil your team is fully comfortable with the application.
• Post-implementation assistance via Microsoft Teams to keep your team productive.

On-site assistance (optional)

• Our staff can be present on site and take over parts of and Quantity takeoff (Aufmaß), Warehouse / logistics, and related tasksto relieve site management (Bauleitung) and keep work moving smoothly
• EU-wide support available on request.

We establish a clear, measurable, and repeatable way of working—from planning through execution. The platform monitors critical points in real time and automatically flags risks so managers can respond quickly, in a targeted, data-driven way.

What You get

• Early detection of deviations from plan (Planned/Actual), critical points, and potential delays.
• Timely notifications via email and in-app—no manual tracking or information lag.
• Simple issue reporting (delays, material losses, incidents) with photos/videos and timestamps.
• Standardized procedures and transparent approval workflows at all management levels.
• Direct linkage between planning and execution—approved plan changes are immediately reflected in work orders and schedules.

How it works

• Automatic deviation detection: compares planned deadlines, quantities, and costs with actual field data.
• Signaling & prioritization: generates alerts (e.g., “delay risk in Zone A,” “material XY below minimum”) with clear priority.
• Submission & escalation: Submission & escalation: short issue form (description, photo/video, location); automatic assignment of responsible person and due date.
• Standardized workflows: defined who–what–when steps per case type (delay, change, claim) with clear control points.
• Rapid implementation of changes: once approved, plan changes propagate immediately to schedules, orders, and task lists.

Continuous control & learning

• KPI & Dashboards: Planned/Actual progress, cycle time, share of blocking points, critical-material consumption, issue-resolution rate.
• Root-cause analysis: each major deviation gets a cause and corrective action; completion is tracked.
• Audit trail: every change documented (author, timestamp, content)—verifiable for inspectors and clients.

Project outcomes

• Fewer stoppages & surprises—issues surface early and are resolved before escalation.
• Faster decision-making—everyone works from the same, up-to-date information.
• Lower material losses & unplanned costs via standard procedures and clear responsibilities.
• Greater schedule predictability—approved changes move into operation immediately.

Implementation steps

• Kick-off & process mapping (Planned/Actual, critical points, success metrics).
• Define rules & alert thresholds (deadlines, stock levels, delays, quality).
• Pilot area/phase—fine-tune workflows and notifications.
• Roll-out & training—standards, roles, and responsibilities for all stakeholders.
• Monthly performance reviews—reports, lessons learned, and continuous optimization.

Aprolitic turns individual experience into organized, company-wide knowledge. Instead of expertise remaining “in people’s heads,” we introduce clear procedures, standard templates, and unified rules of work applied across all projects. Result: predictable outcomes, faster onboarding, and lower error risk.

What we standardize

• Workflows (SOPs): clear who–does–what–when steps for core processes (planning, quantity takeoff/billing, records, approvals).
• Documentation: unified templates (reports, minutes, requests, takeoffs) with required fields and guidance.
• Quality criteria: defined metrics, checklists, and acceptance standards.
• Roles & responsibilities (RACI): who creates, who reviews, who approves—without overlaps or gaps.
• Versioning & audit trail: every change to a document/process recorded with author and timestamp.

How we do it

• Audit & mapping of current practices - document how work actually happens today (Planned/Actual).
• Standards Designs - SOPs, templates, and criteria that cover 80–90% of typical cases.
• Pilot & fine-tuning - apply in one zone/team, gather feedback, refine.
• Roll-out & training — training materials, video guides, short how-to’s for rapid adoption.
• Continuous improvement — monthly KPI reviews, optimization proposals, standards updates.

Key platform capabilities

• Knowledge library (procedures, tutorials, templates) with advanced search and version control.
• Role-based access control (project manager, site manager/Bauleiter, storekeeper, billing, …) so everyone sees and does exactly what they should.
• Built-in control points (checklists, required fields, validations) that prevent errors before they occur.
• Multilingual support & local template variants for easy adaptation across projects/regions.
• Adoption tracking — who has been trained, who uses templates, where bottlenecks arise.

Benefits for the team & organization

• Faster onboarding of new colleagues with clear steps, materials, and mentoring points.
• Reduced dependence on individuals — knowledge is documented and accessible.
• Fewer errors & less rework — everyone follows the same, proven model.
• Greater transparency & accountability — every decision and change is fully traceable.
• Scalability — standards transfer easily from project to project without “reinventing the wheel.

We connect site activities with digital billing in real time. Every line item is verifiable—mapped to a location, zone, and unit of work—with a clear audit trail of changes. Goal: faster approvals, fewer disputes, steadier cash flow.

What You get

• Structured, auditable reports on executed work — ready for the client and supervising authority.
• Fewer claims & delays thanks to clear evidence and a standardized format.
• Protection of your interests: no line item can be rejected without justification.
• End-to-end traceability: who did what, where, and when — backed by time-stamped photo/video evidence.
• Excel-optimized data, linked to electrical schematics, calculation sheets, and technical documentation.

How it works

• Field capture: daily/periodic entries of quantities, statuses, and notes (works offline with later sync).
• Linking & validation: map each item to zone/room/panel; automatic checks for units, prices, and duplicates.
• Evidence pack: photo/video attachments with timestamps and references to relevant documents.
• Control & approval: defined who/what/when steps, real-time notifications, clear accountability.
• Export & archive: client/supervision reports, Excel exports, and archive with a full audit trail.

Compliance & control

• Standardized format aligned with German construction standards VOB/BGB for easier review and audit.
• Verzionisanje i revizijska sigurnost – vidljive sve izmjene, autor i vrijeme.
• Single source of truth: billing, evidence, and technical documentation consistently linked.

Outcomes for the team

• Faster approvals & payments with fewer back-and-forth questions.
• Greater transparency for all stakeholders and lower dispute risk.
• Higher operational efficiency: less manual work, fewer corrections, more accepted quantities — without delays.

Our approach removes redundant steps and turns data into smart, real-time decisions. The result: shorter cycles, lower costs, and a team freed to focus on delivering value.

What this means in practice

• Eliminate duplicate activities: a single data flow (planning → site → billing) replaces manual re-entry and corrections.
• Optimized logistics: automated pick lists, delivery planning, and tracking of intermediate warehouses reduce waiting times and stoppages.
• Smart workforce & material management: assign people and resources by priority, availability, and actual progress—driven by real-time analytics.
• Predictive alerts: early signals for delays, material shortages, or team overload.

Automated reporting & KPIs

• Automatic reports by zone, team, activity, and period—ready for supervisors and management.
• Self-updating dashboards including:
  • Planned/Actual progress by zone/phase
  • Utilization of personnel and equipment
  • Material consumption and return rate
  • Cycle time from task to approval
  • Acceptance rate of quantities and invoices
  • Number and duration of stoppages (downtime)

How we achieve it

• Process & template standardization (one way of working across all teams).
• Integrations with ERP, the Digital Warehouse, and the site diary—a single source of truth.
• Automatic synchronization of site data (photo/video evidence, statuses, quantities).
• Resource-assignment rules (priorities, deadlines, competencies) that drive an optimal schedule.
• Continuous monitoring: dashboards and alerts that prevent issues before they emerge.

Outcome for your project

• Faster execution & shorter timelines —without constant firefighting.
• Lower costs through less waste, fewer overlaps, and better resource utilization.
• A clearer picture of reality —everyone works from the same, accurate information.
• Faster, more confident decisions thanks to always-current KPIs.

Aprolitic fits seamlessly into your IT landscape - ERP, BIM, CAD and other business systems - so data flows through a steadier flow. with no duplicate entry and no manual rework. Our solution augments your current processes instead of disrupting them, phased rollout and zero-downtimeapproach.

What we integrate

• ERP / Finance: orders, line items, costs, chart of accounts, exports to Excel/DATEV.
• BIM / CAD environment: data exchange with 2D drawings and models (BIM methodology supported).
• Planning & billing: BoQ/line items (LV/positions), quantity takeoff (Aufmaß)statuses, approvals.
• Site diary & warehouse: daily records, stock levels, returns, end-to-end traceability from receipt to installation.

How we work (integration phases)

• Data mapping: harmonize catalogs, units of measure, zones/distribution boards, and teams.
• Connection design: REST API / ETL connectors, Webhooks and synchronization schedules.
• Pilot & verification: stagingenvironment, end-to-end testing, audit-trail checks, and performance validation.
• Production & training: phased Go-Liveuser training, and stabilization monitoring.

Technical options

• Rapid interface development: new cross-system integrations delivered in just a few days..
• Single Sign-on (SSO): Azure AD/Google Workspace or your existing IdP.
• Bi-directional exchange: import/export, scheduled sync and Near-Real-Timeevents.
• No-code configuration: field mappings, validation rules, and business rules via the admin panel.

Security & compliance

• Role-based access control (project manager, Bauleiter/site manager, storekeeper …).
• Encryption of data in Transit and at Restdetailed Audit-Trail.
• GDPR/DSGVO compliance and alignment with internal IT policies; on-prem or clouddeployment.

Modules for precise control

• 4D module (time management): link milestones and phases to the actual site status.
• 5D module (cost control): cost projections, plan/actual tracking and trend reports.

Support & licensing

• Leasing model with favorable terms for six months, with options to extend or switch to a standard license.
• SLA & Support: help desk, priority interventions and regular health-check reports.

Result: a platform that naturally integrates with your existing tools, eliminates duplicate work, speeds up approvals and ensures reliable traceability and cost control – without disrupting established processes.

Turn your BIM 3D model into a living snapshot of the jobsite. Our progress view links actual field execution to the model—so at any moment you can see what’s completed, what’s in progress, and what’s behind schedule. The result: clear, intuitive insights for investors, management, and field teams alike.

What You get

• Status at a glance: color-coded elements (completed / in progress / planned / delayed) directly inside the 3D model.
• Filters & focus: drill-downs by zone, building, floor, distribution board/panel, or subcontractor—without data noise.
• Timeline (4D): plan-vs-actual comparison via a time slider; rapid risk identification.
• S-curves & KPIs: automatic generation of progress curves, Earned Value (EVM) indicators, and key metrics by period.
• Evidence layer: linked photo/video records with timestamp and location; full audit trail of every change.
• a synchronized view for everyone—from the jobsite to management. a synchronized view for everyone—from the jobsite to management.

Ideal for

• Investor reports: a clear, show-and-tell layer in meetings—without pages of Excel tables.
• Internal presentations & coordination: faster decisions, fewer misunderstandings between planning, supervision, and execution.
• Real-time meetings: screen-sharing that immediately highlights bottlenecks and next priorities.

How it works

• Data linking: actual quantities and statuses are mapped to model elements.
• Automatic updates: daily or periodic sync with the site diary, quantity takeoff (Aufmaß), and the digital warehouse.
• View & analysis: interactive 3D viewport plus a dashboard with charts (progress, delays, trends).
• Export & Sharing: screenshots, video walkthroughs, and PDF summaries—ready for supervisors and investors.

Project impact

• Lower risk & fewer surprises: issues are visible while they’re still small.
• Faster decisions: everyone works from the same, visually clear information.
• Transparency & trust: progress is evidenced and easy to explain—no lengthy debates.